How we use your information
This privacy notice is to let you know how we promise to look after your personal information. This includes what you tell us about yourself, what we learn by having you as a client, and the choices you give us about what marketing you want us to send you. This notice explains how we do this and tells you about your privacy rights and how the law protects you.
Our Privacy Promise
How the law protects you
As well as our Privacy Promise, your privacy is protected by law. This section explains how that works.
Data Protection law says that we can use personal information only if we have a proper reason to do so. This includes sharing it outside FIS Products. The law says we must have one or more of these reasons:
A legitimate interest is when we have a business or commercial reason to use your information. But even then, it must not unfairly go against what is right and best for you. If we rely on our legitimate interest, we will tell you what that is.
Here is a list of all the ways that we may use your personal information, and which of the reasons we rely on to do so. This is also where we tell you what our legitimate interests are.
|What we use your personal
|Our reasons||Our legitimate interests|
Where we collect personal information from
We may collect personal information about you (or your business) from these sources:
Cookies & Google Analytics
FIS Products uses the Google Analytics service. Google Analytics uses “cookies”, which are small data text files placed on your computer. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
Who we share your personal information with
We may share your personal information these organisations :
The information we use
These are some of the kinds of personal information that we use:
We may use your personal information to tell you about relevant services. This is what we mean when we talk about ‘marketing’.
The personal information we have for you is made up of what you tell us, and data we collect when you use our services, or from third parties we work with.
We study this to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which services may be relevant for you.
We can only use your personal information to send you marketing messages if we have either your consent or a ‘legitimate interest’. That is when we have a business or commercial reason to use your information. It must not unfairly go against what is right and best for you.
You can ask us to stop sending you marketing messages by contacting us at any time.
Whatever you choose, you’ll still receive invoices, and other important information such as changes to your existing services.
We may ask you to confirm or update your choices, if you take out any new services with us in future. We will also ask you to do this if there are changes in the law, regulation, or the structure of our business.
If you change your mind you can update your choices at any time by contacting us.
How long we keep your personal information
We will keep your personal information for as long as you are a client of FIS Products.
After you stop being a client, in line with GDPR principles, we will only keep your personal information for as long as is reasonably necessary. The reasons we might retain your information are:
How to get a copy of your personal information
You can access your personal information we hold by writing to us at this address: FIS Products, Seymour House, Mayflower Close, Chandler’s Ford Industrial Estate, Eastleigh SO53 4AR.
Letting us know if your personal information is incorrect
You have the right to question any information we have about you that you think is wrong or incomplete. Please contact us if you want to do this. If you do, we will take reasonable steps to check its accuracy and correct it.
What if you want us to stop using your personal information?
You have the right to object to our use of your personal information, or to ask us to delete, remove, or stop using your personal information if there is no need for us to keep it. This is known as the ‘right to object’ and ‘right to erasure’, or the ‘right to be forgotten’.
There may be legal or other official reasons why we need to keep or use your data. But please tell us if you think that we should not be using it.
You can ask us to restrict the use of your personal information if:
If you want to object to how we use your data, or ask us to delete it or restrict how we use it, please contact us.
Premtrac is part of FIS Construction Products which is a trading name of Seymour Global Ltd.
The Premtrac portal app was built for internal use only and does not allow external or third-party access to users outside of Premtrac.
The portal is used by staff (internally) within Premtrac as a tool to manage all client projects, quality control reports, non-compliance reports and project files.
The application does store some personal information within each staff members account such as:
However this user data is not shared with anyone outside of the organisation, and is intended for internal use only in order for staff (internally) within Premtrac to obtain access to the application.
Wherever personal information is stored within Premtrac or on its behalf, we intend to take reasonable and appropriate steps to protect the personal information that you share with us from unauthorised access or disclosure.
In the unlikely event that Premtrac should encounter a breach/unauthorised access of personal data that is likely to “result in a risk for the rights and freedoms of individuals”, Premtrac will ensure that a notification is made within 72 hours of becoming aware of the breach.
How to withdraw your consent
You can withdraw your consent at any time. Please contact us if you want to do so. If you withdraw your consent, we may not be able to provide certain services to you. If this is so, we will tell you.
How to complain
Please let us know if you are unhappy with how we have used your personal information. You can contact us in writing at this address: FIS Products, Seymour House, Mayflower Close, Chandler’s Ford Industrial Estate, Eastleigh SO53 4AR.
You also have the right to complain to the Information Commissioner’s Office. Find out on their website how to report a concern.